Recruitment Admin Assistant with French- 1 year contract

 Role Description

• Being part of a team across 3 locations, your role is to partner with a team of Recruiters, Hiring Managers and Interviewers by delivering an exceptional experience for the candidates and the stakeholders above throughout the interviewing and hiring process.

• Creating & delivering employment contracts & new hire packs as part of the pre-onboarding stages across the EMEA region, whilst working closely with the Onboarding Success Specialist.

What you’ll do

• The Recruitment Admin Assistant’s time will be spent across three key areas; Candidate Management, Client Management and Talent Operations projects.

• Simultaneously support multiple Recruiters to manage the candidate flow through interviews, offer and hiring.

• Manage complex candidate interview scheduling for phone screens, in-person and remote interviews, and panel interviews. This may include travel arrangements for candidates.

• Audit offer and candidate information to ensure data accuracy for a smooth new hire integration process.

• Prepare and send employment contracts & new hire packs.

• Work with the Data Operations team to ensure the candidate is hired accurately into Workday and create the new hire files.

• Identify opportunities to streamline or enhance processes and procedures, as well as offer viable solutions.

• Participate and support other Talent Operations as necessary, including University Talent, Global Mobility, and Employment Branding

Requirements

• English and French language skills (Able to speak and write at a medium or advanced level)

• Prior recruitment, HR or administrational experience

• Able to work efficiently; has a natural sense of urgency; effectively allocates time to handle multiple demands and competing priorities.

• Acts with integrity; builds trust with others by being consistent, modelling the desired behaviour, making and keeping commitments, protecting confidences and treating others with respect.

• Exceptional attention to detail.

• Passion for outstanding customer service.

• Follows-up and follows-through consistently.

• Ability to work independently as well as in a team environment.

• Strong professional communication skills with the ability to communicate with candidates and hiring managers at various levels.

• Action-oriented; can run with little direction; can make sound decisions under conditions of uncertainty.

• Great to work with and fun to be around; has a “spirit to win”.

• Flexible & positive attitude; calm-under pressure.