Office Assistant

RESPONSIBILITIES

• Keep the permanent liaison between the Managing Director and the department managers / managers;

• Monitor the continuity of correspondence

• Manage correspondence on criteria that allow effective identification and quick access to information

• Archive correspondence on criteria that allow effective identification and quick access to information;

• Centralize the information that comes in their attention, process them and present them to the General Director in clear and accessible forms

• Optimize the data collection activity

• Broadcast the information received from the Managing Director to the data subjects

• Establishes together with the Director General, the daily schedule of its activities;

• Notes the appointments of the Director General and monitors them;

• Provides rescheduling in case of need;

• Communicate to those involved the changes;

• Participates in working sessions chaired by the Director General, if the case;

• Redact the agenda and the minutes;

• Convene participants in company meetings;

• Organizing travel by booking accommodations and reservations needs as required

• Provides logistical support for visits received by company from Corporate or other BNPP subsidiaries in the world;

• Provides translation of documents into and out of English;

• Provides assistance to all expatriate personnel from the company in carrying out administrative activities (paid invoices, open bank account, etc.);

• Logistically and administratively assists in organizing different events (Board of Directors, etc.);

• Establish and maintain contact with different partners (eg coffee maker, travel provider, hotel and transport provider, etc.)

• Support in organize and maintain office common areas

• Perform general office clerk duties and errands

• Coordinates events, as necessary

• Maintain supply inventory

• Maintain office equipment, as needed

• Creates, maintains, and enters information into databases

• Perform any other provisions given immediate superior in achieving short-term strategies of the company, within legal limits.

REQUIREMENTS

• Higher education graduates with a Bachelor's degree;

• Previous experience in similar areas (office assistance, etc.)or  legal department;

• Microsoft Excel- basic level

• Microsoft Power Point –minimum medium level

• Microsoft Word- minimum medium level

• Mandatory language: English – advanced level (written/spoken)

• Nice to have: French

• Excellent communication skills;

• Diplomacy;

• Ability to quickly acquire new knowledge

• Organized, rigorous and precise

• Practice active listening

• Results oriented

• Attention to details;