Facilities Coordinator

We are looking for a Facilities Coordinator for our Integrated Facilities Management business line.

About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

Bucharest, Romania

Role Purpose

An exciting opportunity has arisen for a Facilities Coordinator to join JLL’s Integrated Facilities Management business. The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support to the team.

What this job involves

• Provide superior customer service that meets the client’s expectations

• Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)

• Assist in the procurement of vendors and services as required

• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner

• Ensure prompt and accurate management of purchase orders

• Conduct regular audits to ensure safety procedures on site are in place and working

• Assist in carrying out safety procedures when needed

• Ensure the implementation of Good Manufacturing Practice (GMP) in production facilities and industry best practice in other areas

• Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times

• Seek ways to constantly reduce costs and improve operational standards

• Maintain premises in neat and good working condition at all times

• Provide support for regular reporting packages

• Assist in the implementation and management of property risk management program

• Support the implementation and monitoring of disaster recovering and business continuity plans

• Follow established escalation and incident reporting procedures

• Adhere to JLL’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies

• Achieve Key Performance Indicators and Service Level Agreement targets

Sound like you? To apply you need to be able to demonstrate the following skills and experience:

• Prior experience in facilities, property management, hospitality or related field (preferred)

• Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialised services is advantageous

• Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous

• Problem-solving skills – capacity to deal with ambiguity and solve complex problems effectively

• The ability to effectively deal with stressful situations

• The ability to work independently

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Apply today at jll.com/careers.