Bucharest

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Fișa jobului

We are looking for a friendly, smart and resourceful assistant to be part of our facilities team. The main activities revolve around the reception desk, therefore meeting and greeting new people is the key element of the job, together with handling a diversity of situations that might come up.

Main Responsibilities
  • Serve as back-up for Senior Facility Assistant provide front desk support to guests and clients
  • Greet visitors and provide information as asked
  • Answer telephone and handle flow of visitors
  • Maintain files and records with effective filing systems
  • Support other teams with various administrative tasks (redirect calls, disseminate correspondence, schedule meetings etc.)
  • Responsible for facilities coordination (working space, training rooms, organizations of meeting) and stock control (water, coffee, office supplies etc.). Order and follow-up on deliveries. Create and maintain liaison with external agencies and suppliers/vendors
  • Onboarding/leaving of employees. Train new hires with preliminary work information, grants and revokes access.
  • Coordinate all maintenance services and repairs pertaining to premises and related equipment, when these are reported or as per maintenance schedule, under direct supervision from Senior Facility Assistant and/or Facility Manager.
  • Mobile telephony - Requests for subscription activation/de-activation/upgrade as received from managers under direct supervision from Senior Facility Assistant and/or Facility Manager
  • Document registration and shipment – through postal offices

Education And Training Requirements
  • College diploma from a business administration school or equivalent experience required
  • +1 year experience in a similar position
  • Experience in customer service would be a plus
  • English proficiency; fluency in a second European language is a competitive advantage

Ideal Candidate
  • Excellent organizational and time management skills
  • Assertive approach, capable of handling challenging situations
  • Good IT skills, including knowledge of a range of software packages
  • Capable to prioritize tasks and work under pressure
  • Ability to liaise well with others
  • Strong oral and written communication skills
  • Enthusiastic and willing to take initiative
  • Attention to detail
  • Flexibility and adaptability to changing workloads
  • Ability to prioritize tasks understanding of the local market and its resources
  • Problem-solving skills and project management ability
  • Analytical skills and reporting experience would be a plus
Nivel de vechime

Începător

Tip de angajare

Full-time

Ocupație

Administrator

Sectoare de activitate

Tehnologia informației și servicii informatice

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