Bid coordinator

Orange Romania is looking for a new colleague in our BID team to manage a response to ‘Request for Tenders’ (RFT) or ‘Request for Proposals’ (RFP) issued by purchasing authorities and to identify bid opportunities for Orange Romania.

If you want to work in a challenging environment and you have experience delivering successful bid deals, we believe you should join us in the role of BID Coordinator, for 1 year assignment .

We like to think we are a dynamic team, in which people are inspired to experience, innovate and reinvent their role daily, trying to make the best of their work, create and inspire. A team in which you have the chance to collaborate with people who share the same values and beliefs.

What You Will Do

The Bid Coordinator is responsible for submitting a completed bid to an existing or prospective client, on time and fully compliant with all bid requirements.

Responsibilities

General

• Project managing the tender process from the publishing on national electronic system for public acquisitions (SEAP) / RFQ until proposal submittal
• Acting as point of communication between suppliers and internal stakeholders
• Preparing clear documentation that provides clear rationale for decision-making
• Able to identify and assess key issues and suggest best course of action
• Liaising with suppliers during tendering processes for site visits, tender clarifications and updates
• Understanding new trends and public acquisition regulations affecting the business
• Reviewing, implementing and continuously drive improvements in our bid processes
• Regular and ad-hoc analysis and reporting
  
  
• Specific
  
Coordination of the public acquisition process at national level

• Monitors daily the national electronic system for public acquisitions (SEAP) to identify relevant opportunities/announcements (intention, participation, awarding);
• Performs preliminary analyses of the tender documentation
• Prepares the bid plan comprising: list of actions, risk triggers for mitigation, etc
• Distributes the relevant information as per above to all tender stakeholders: internal and external and monitors the bid process to assure that all inputs/actions/documents are provided on time;
• Represents the primarily interface between the contracting authority, the regulatory authorities and any other department of ORO;
• Collects all input, documentation and approvals necessary for the bid assembly and submission;
• Prepares technical proposals for mobile services bids;
• Provides support and consultancy for other technical proposals (fixed services, equipment, IT&C area);
• Elaborates necessary paperwork for obtaining the bank guarantees (bid bond, performance bond etc);
• Performs checks of the tender documentation (eligibility papers, technical and commercial proposal) to assure compliance with the tender book and with the public acquisition law; escalates issues to SSDM as per case;
• Elaborates responses to the Contracting Authority’s and/ or other Authorities requests for clarification based on the professional input obtained within the organization, validates them with the relevant persons (SSDM, Presales, Legal, Marketing, Quality/CSR, Sales) and submits them within the required deadline,
• Maintains permanent self-awareness with regard to the public acquisition law updates;
• Represents the expert in the public acquisitions field.
  
  
Provides Support In The International Bid Process

• Represents the primarily interface between the international bid team and any department of ORO and participates to all international conf-calls related to the international bids;
• Performs preliminary analyses of the bid documentation, requirements and makes recommendations to the bid stakeholders related to: competition, compliance (internal or external), clarifications to be required/provided to the international bid team etc.;
• Elaborates the bid plan comprising: list of actions, risk triggers for mitigation, other highlights, and responsibilities with deadlines, per categories: eligibility part, technical part, commercial part;
• Develops permanent intra and inter-departmental collaboration and coordination to assure synchronization between bid stakeholders;
• Collects all input, documentation and approvals necessary for the bid assembly and submission;
• Fills in specific and various templates received from Group (France Telecom and/ Free Move Alliance/ Orange Mobile Enterprise);
• Prepares the technical proposal;
  
  
Provides support to the Corporate Sales in the national acquisition procedures initiated by Multinational Companies (MNC)

• technical offer preparation as per customer's template (with / without pre-sales support, as per case);
• collects, organizes the general company information, as requested;
• submits the on-line tenders over customer's applications; prepares the financial offer, offer submission, negotiations and contract signature; account management role for the MNC.
  
  
• Reporting
  
  Collects sales and bids information from the Public Sector teams and operates on-line updates in the Intranet database, prepares sales, bid, business metrics reports and analyses, etc, as requested, in coordination with the business analysts; maintains electronic and/or hard copy library of up to date documentation; assists in the development of collaborative tools within department; performs pre-contractual tasks (elaboration of contracts, annexes etc), and contract management tasks, for compliance with contractual provisions and milestones, in coordination with CCO and PS Sales team (additions, data contracts, owner changes, annexes, porting requests, addenda etc.).
  
  We Seek People Who Have
  
  • Project management skills, able to communicate across all levels of the business
  • Excellent organizational and problem solving skills
  • Excellent verbal and written communication skills
  • Good interpersonal skills
  • Ability to manage deadlines with colleagues and internal customers
  • Ability to set up and drive own meetings proactively.
  • Good planning and time management skills
  • Ability to multi-task and share job responsibilities with other team members.
  • Results orientation and focus on quality
    
    
  Professional Know-How
  
  • Advanced PC knowledge (Microsoft Office Pack)
  • Commercial knowledge
  • High level of speaking and written English
    
    
  Education And Experience (minimum Level Requested)
  
  • Bachelor’s degree
  • Public acquisitions course certification and/or 2 years min. experience in the public acquisitions
    
    
  Specific Competencies
  
  • Analytical thinking
  • Communication and coordination abilities
  • Negotiations abilities
  • Teamwork
  • Ability to deliver results under pressure
  • Resilient
  • Initiative and pro-activity
    
    
  Other Info
  
  • Department: Business to Business / Sales Support & Delivery
  • Contract periode:month, because you will replace a maternity leave
  • This position is not a managerial role.
    
    
  Thank you for applying!