Administrative Assistant (Fixed Term 10 Month)

Join us on our exciting journey! IQVIA™ is The Human Data Science Company™, focused on using data and science to help healthcare clients find better solutions for their patients. Formed through the merger of IMS Health and Quintiles, IQVIA offers a broad range of solutions that harness advances in healthcare information, technology, analytics and human ingenuity to drive healthcare forward.

PURPOSE

Perform administrative duties with business responsibilities necessitating contact and exposure to confidential information

requiring use of tact, diplomacy and discretion. Duties and responsibilities are moderately routine in nature, and require

considerable judgment and initiative in resolving problems and making recommendations. Professionally represents the

manager and/or department assigned.

RESPONSIBILITIES

• Schedule of appointments as determined by priority

• Assist in researching and compiling data and compose routine correspondence, reports and presentations for review

and final revision by manager.

• Maintain all files, confidential records.

• Coordinate travel schedules, arranging meetings and teleconferences

• Filter all telephone calls, mail and email; dispersing and handle as appropriate.

• Receive, photocopy, distribute, and file a variety of incoming and outgoing correspondence and reports.

• Be responsible for all incoming and outgoing mail and correspondence including but not limited to faxes, courier

deliveries, etc.

• May be responsible for taking and distributing internal meeting minutes.

• Provide relevant data, information, and back-up support materials to assist manager with day to day operations, as

requested.

• May track a variety of department and/or employee data and complete regularly scheduled reports by required due

date.

• Assist in preparation, obtain appropriate departmental signatures, track and follow up on various personnel actions to

include candidate requisition forms for open positions, PSC forms for transfers, supervisor changes, employee

leaves, promotions, etc.

• Ensure that communications are promptly and accurately dispatched.

• Assist in the planning, coordination, and preparation of major business meetings, luncheons, and dinners involving

both internal and external clients, departments and companies as required.

• May be responsible for the submission of staff expense reports in a timely manner.

• May be responsible for the coordination and planning of facility needs (space, equipment, etc.)

• When manager is on travel or out of office may respond to routine items and forward urgent issues to appropriate

individuals.

• Interact with vendors, Accounts Receivable, Purchasing and Finance to research and properly code invoices for payment.

• Take responsibility for the selection and procurement of all Facilities related supplies.

• Performs other duties as required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

Effective interpersonal skills and ability to work cooperatively with others.

Working knowledge of MS Word and Excel.

Ability to establish and maintain effective working relationships with co-workers, managers and clients.

Fluent English both written and spoken.

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

High School Diploma with 4 years relevant experience; or equivalent combination of education, training and experience.

PHYSICAL REQUIREME

May be required to lift between 20-40 pounds.

May be required to hold a valid driver’s license.

Extensive use of telephone and face-to-face communication requiring accurate perception of speech.

Extensive use of keyboard requiring repetitive motion of fingers.

We know that meaningful results require not only the right approach but also the right people. Regardless of your role, we invite you to reimagine healthcare with us. You will have the opportunity to play an important part in helping our clients drive healthcare forward and ultimately improve human health outcomes. Whatever your career goals, we are here to ensure you get there! We invite you to join IQVIA™