Administrative & Payroll Specialist

To succeed in this role, you should have the following skills and expertise:

• University degree;
• 1-3 years strong administrative and/or Human Resources generalist experience;
• 1-3 years payroll processing experience which includes experience having the majority responsibility for payroll processing functions within an organization;
• Experience using payroll, timekeeping and HR systems, HRB Solutions preferred;
• Proficient in use of Microsoft Office software including Outlook, Excel, PowerPoint and Word;
• Detailed knowledge of payroll statutory requirements, including wage garnishment and wage attachment legal requirements;
• Strong organizational and administrative skills required;
• Excellent communication skills, both verbal and written;
• Exceptional attention to detail;
• Excellent interpersonal and customer service skills;
• Ability to prioritize and manage multiple concurrent tasks;
• Must be able to maintain confidentiality;
• Proven ability to work in a fast-paced environment;
• Fluency in English.

Main responsibilities:

• Process monthly payroll for all company employees accurately and in a timely manner;
• Review, analyze and verify payroll reports for accuracy and make necessary adjustments through established procedures;
• Process out of sequence payrolls as necessary;
• Review and ensure accuracy of approved timesheets prior to processing payroll;
• Reconcile payroll deposits, tax withholdings, wage garnishments and benefit/voluntary deductions;
• Research, analyze and resolve problems or questions presented by employees or managers utilizing knowledge of accepted payroll practices, company policy and the payroll system functionality;
• Fulfill wage garnishment requirements by completing forms and adjusting payroll records;
• Prepare recurring and ad-hoc reports as needed by management and accounting/finance;
• Coordinate efforts between Payroll and Human Resources to ensure proper flow and maintenance of employee data (status and personnel changes, tax withholding, benefit deductions, etc.);
• Maintain employee records in relevant payroll and timekeeping systems;
• Ensure systems and controls are set up accurately within systems to ensure compliance with the legal guidelines;
• Work with employees regarding questions on payroll, benefits, and/or general administration;
• Strong Employment Law and Labor Code knowledge;
• Ability to understand, interpret and solve different workplace matters which can arise in employment law cases;
• Various other administrative functions as required.