RFX Support Specialist

General

This position includes RFx development and management of the RFx process, creating and negotiating contract documentation, and working collaboratively with the all internal groups. The position will manage the process and liaise with Accounts Payable and the buyers to remediate any issues.

Main Responsibility Area

The RFX Support team specialist builds strong relationships with internal professionals, bridge functional specifications to the adequate souring process. Working with various internal and external teams to get the best tender results for all stakeholders.

Job Description

• Provide creative, cost effective contract solutions that meet the organization’s business, technological and financial needs.
• Work closely with the global Business and Technology groups to understand their requirements, plans and business strategies and leverage knowledge in leading contract negotiations with external vendors to generate savings and mitigate risks.
• Ensure compliance with all corporate policies and procedures relating to the contracting of goods and services.
• Develop the scope and specifications for projects with internal customers, the Technology and Business groups and their staff/ technical experts, and the Legal group.
• Lead and manage the RFI, RFQ and RFP process; evaluate proposals and bids; negotiate, draft and review contract and pricing provisions, legal requirements, terms and conditions; recommends and award contracts; and monitors contract compliance.
  
  

Additional Requirements

• Effectively manage existing contracts and contract renewal processes, including managing the renewal of license and support agreements. Ensure all contract paperwork is generated and issued in an efficient manner to ensure continuation of coverage and mitigate risk for the company. Maintain contract files to ensure accuracy and completeness.
• Develop and manage vendor relationships compatible with organizational mission and goals. Perform industry research and utilize industry knowledge to develop successful negotiation strategies and structure for business relationships.
• Maintains control and spending reports
• Generates queries and reports from the procurement systems as required and maintain procurement specific configurations if necessary
• Manage the Procurement to AP process and remediate any issues that come up
• Assist in administering any changes in the Procurement system
  
  

Qualifications

• Bachelors Degree, 0 to 3 years procurement experience
• Experience in negotiation of IT, facilities, software licensing and support agreements, market data, marketing and consultant services agreements with major vendors.
• Knowledge and working experience with Oracle Cloud and PeopleSoft ERP platforms
• Must be a self-starter, team oriented leader, with a proven track record of implementing and delivering cost saving initiatives and successful contract negotiations
• Must be customer focused and have strong leadership, technical and communication skills.
• The ability to work collaboratively and productively with other departments to a successful result is key
• Well organized, detail oriented with strong problem solving, conflict resolution and analytic skills
• Requires the ability to manage multiple projects and thrive in an on-demand environment .
• Requires strong oral and written communication skills
• Fluent in spoken and written English and comfortable working in a multicultural environment