Operations Manager Procure-To-Pay

The PTP Operations Manager is responsible to deliver high quality services in PTP processes to MCBC entities in scope by leading a team of PTP specialists and team leaders.

In this role, he/she drives operations KPI's adherence and continuous improvement by allocating right staff to right tasks and projects, will coach and develop team capabilities to support performance and meet partner business units’ requirements.

Responsibilities

Process

• Driving process standardization across countries in the same stream;
• Oversee service management in the team and take improvement actions;
• Setting proper governance to address the delivery needs;
• Present performance indicators in operational reviews, analyze data & trends, implement continuous improvement initiatives;
• Ensure that Record to Report Process Maps and SOP's are followed and process controls are in place.

People

• Coach the team managers on delivering through others, support adherence to people practices & delivery on objectives;
• Adhere to MCBC HR practices in terms of people retention, performance assessment, motivation and talent development;
• Perform Individual Performance reviews with the team members;
• Develop action plans, coaching and mentoring team members, developing talent, organizing career path meetings with team members;
• Owning and facilitating team meetings for better process performance and enhancement of team skills;
• Facilitating issues resolution not only within team, but also inter-team and cross functional;
• Owns 100% accurate and timely inputs for the team they supervise for salary, leaves and incentives and other HR processes like employee health and safety regulations etc.
• Ensure all team members are aware of KPIs for agrees deliverables and of current & expected performance output.

Stakeholder management

• Build strong and effective relationships with Procure to Pay actors in Business Units.
• Finance
• Operate within the Department Budget;
• Drive productivity improvements within operations;
• Identify opportunities for cost reduction.

Compliance

• Adhere to company policies;
• Complies with the Internal Regulation and the EHS (Employee Health and Safety), the FSF (Fire Safety and Fighting) and Environmental Protection duties laid down under the law;
• Responsible for keeping confidential the information, as per the internal policy, within the limits of the duties attached to their job;
• Informs the line manager of any non-compliance identified in their work;
• Treat everyone with respect, be ethical, lawful and trustworthy;
• Respects and correctly promotes the image of the company and the code of conduct;
• Responsible for the use of the available resources of the company only for the benefit of the company;
• Responsible for the correct management of the inventory of goods entrusted to them by the Company and the expense reports relating to performance of the activity, in accordance with the internal procedures in force.

Support technology implementation

• Supervising system implementation as per the business requirement as per the baselining;
• Support tools implementation by creating capacity in the team and allocating staff to both operations and projects.

Continuous improvement

• Responsible for identifying standardization opportunities between countries/activities;
• Responsible for validating ideas raised by the team by checking and validating ideas as business case and applicability and extending options to other countries.

Migrations

• Coordinating migrations for own stream, participation in the baselining, process definition.

Qualifications

• + 7 years’ experience as an operational leader;
• Prior experience in Shared Service Centers highly preferred;
• Previous experience providing Processes and Tools solutions for line managers.
• Key skills: Business acumen, Client relationship, Job interviewing skills, Assessment skills, Communication & negotiations skills, Project Management skills, Change management skills.